Doctoral Studies Registration

Please register with the Faculty of Biosciences no later than 6 weeks after the start of your PhD work. Before you register with the Faculty of Biosciences, make sure you have met the requirements (see 'before you start').

For registration, you may submit all required documents by standard post, “Hauspost” or directly in the blue mailbox at the main entrance outside of building INF 234 (or in the mailbox of the Faculty on the 2nd floor), where the PhD office is housed. Please inform the PhD office accordingly by email.

Note: All signatures on the application must be original.

Please submit the following documents to the PhD Office:

• Application form for admission as a PhD candidate, including the original signatures from your Faculty supervisor and one more supervisor. Use the List of Examiners to check the status of your supervisors (FGA = Faculty supervisor,  GGA = supervisor from the list or “external” - see explanation on the list). Both supervisors also act as referees of your thesis and as examiners in your defense examination committee.   
• Indication of the structured PhD program you will attend (you should be pre-approved) on the application form.
• Copy of your identity card or your passport.
• GSP (Good scientific practice) signed by you and your Faculty supervisor and, if differing, your direct supervisor.
• Epigeum - Research Integrity Certificate: This is a pilot project from the Faculty of Biosciences and the Graduate Academy of Heidelberg University. Prospective Ph.D. students of the Faculty of Biosciences need to submit the course certificate, together with the registration ("Annahme als Doktorand"), to be eligible for acceptance by the Faculty of Biosciences. A mandatory prerequisite to participate in this course is the supervision confirmation of your Faculty Supervisor (FGA). (Contrary information regarding course registration on the Graduate Academy’s webpage does not apply to applicants of the Faculty of Biosciences.)
  DKFZ and EMBL candidates: DKFZ and EMBL conduct their own Epigeum training. Please contact your DKFZ Ph.D. Program Office / EMBL Graduate Office.
• Abstract of your Ph.D. project (printed in German or English, 1 page).
• University degrees: Two (2) regular copies of all of your university degrees (e.g. Bachelor of Science and Master of Science certificates/diploma and transcripts of records. /  B.Sc. und M.Sc. Urkunden und Zeugnisse (mit Einzelleistungen) oder Staatsexamen) plus the original documents for verification.
  Official translations are required if your degrees have not been issued in English or German.
  By showing the originals and handing over the regular copies, the standard copies can be certified in the Ph.D. Office while you keep the originals.  Please bring the two regular copies already along.
  Or alternatively: 
  Two (2) officially certified copies of your university degrees (e.g. Bachelor of Science and Master of Science  certificates / diploma and transcripts of records. /  B.Sc. und M.Sc. Urkunden und Zeugnisse (mit Einzelleistungen), oder Staatsexamen). These certified copies will be kept in the Ph.D. office.
  Official translations are required if your degrees have not been issued in English or German.
• CV including information concerning your Master/Diploma-thesis (duration, title, number of pages).
• Ph.D. students holding a university degree from abroad should add: Proof of German or English language skills (not necessary for native speakers): Check the Language Requirements.

You can find all necessary forms on the right side.

Please note: The application form consists of three parts:

• Page 1 and 2: Application as a doctoral candidate – has to be signed by yourself and both your supervisors (FGA and GGA) (original signatures are needed).
• Page 3 and 4: Doctoral Degree Agreement – has to be signed by yourself and your scientific supervisor (FGA and/or GGA) (original signatures are needed).
• Page 5 and 6: Declaration of compliance with export control regulations – has to be signed by your scientific supervisor (original signature is needed).